Accounting & Back-office Ops
1. About Us
NanoFrontier is a research-driven startup that provides end-to-end solutions from design to mass production and quality assurance for materials in energy, environment, and pharmaceutical fields, centered around nanoparticle generation technology through reprecipitation method developed over many years at Tohoku University. We also provide nanoparticle manufacturing services and technology licensing, rapidly advancing joint research and PoC with manufacturers and academic institutions in Sendai (main base) and Tokyo (collaboration base).
2. Role & Responsibilities
Create a friction-free operation for month-end close, payments, evidence, contracts and approvals. Design workflows, ledgers and guidelines so that anyone can run them with the same quality. Operate tools (cloud accounting/HR/AI) with accuracy.
What You’ll Gain
- Build 0→1 back-office with clear rules, forms and tools
- Improve “how work gets done” across R&D/manufacturing/sales
- Embed AI/automation (template generation, input assist, reconciliation)
- Be the hub for grants/audit/tax and help build the company’s foundation
3. Key Responsibilities
- Month-end ops: journal entries, payments, cash-in/out, AR/AP, expenses, fixed asset ledger
- Standardize closing: schedule, task breakdown, close playbook, CoA guideline
- Evidence/contract/approval flows: quote-PO-GR-invoice-payment linkage, contract registry, authority design, e-signature ops
- Grants/subsidies admin: evidence collection, report prep, settlement/audit materials (with owners)
- Audit/tax liaison: coordinate documents and responses
- Documentation: checklists, templates, and knowledge in Notion
4. Requirements, Skills & Experience
Required
- Alignment with NanoFrontier’s business and mission
- Experience in corporate accounting or accounting firms
- Experience in month-end closing, journal entries, and financial statement preparation
- Knowledge of accounting principles and tax regulations
- Japanese documentation, English reading comprehension
Preferred
- Experience in startup or small company accounting
- Knowledge of cloud accounting systems and automation tools
- Experience in grant/subsidy administration and audit support
- Experience in process design and workflow optimization
What We’re Looking For
- Someone who can design clear processes and guidelines
- Someone who can implement automation and efficiency improvements
- Someone who can maintain accuracy while improving speed
5. Location & Work Style
- Location: Sendai or Tokyo (negotiable)
- Work style: Hybrid (3 days in office recommended)
- Work hours: Full flex (core hours 10:00-16:00)
6. Benefits & Welfare
| Category | Details |
|---|---|
| Holidays & Leave | ・Complete 5-day workweek ・Annual paid leave ・Year-end and New Year holidays |
| Insurance | Complete social insurance coverage |
| Housing | Company housing system available |
| PC & IT Tools | PC provided. ChatGPT usage covered by company. Other necessary IT tools available through consultation and application |
| Health Support | Massage and gym usage support |
| Meal Support | Tohoku University cafeteria meal card provided (under adjustment) |
| Career Development | Support for qualifications, technical books, exam costs, etc. |
| Grant Incentives | Incentive design for grant acquisition |
| Relocation Support | For relocation from Tokyo to Sendai: Up to 1 million yen relocation bonus through Sendai City relocation support program For relocation from other regions: Under adjustment |
7. Selection Process
- Casual interview: 30-60 minutes
- Technical interview & discussion: 60+ minutes
- Offer interview & final decision
※ Results for each selection process will be provided within 3 business days. Steps may be omitted based on candidate circumstances.
8. Company Information
- Company Name: NanoFrontier Inc. (Headquarters: 2F Urban Net Sendai Central Building, 4-4-19 Central, Aoba-ku, Sendai-shi, Miyagi Prefecture)
- Corporate Philosophy: “Toward a society where all resources circulate smoothly and are utilized in optimal forms”
- Business Areas:
- (1) Research, development, manufacturing, and sales of reagents and functional materials using organic nanoparticle technology
- (2) Contract manufacturing of organic nanoparticles and provision of related technologies
- (3) Technology licensing and technical consulting in the field of organic nanoparticle technology
- (4) All businesses incidental to the above
- https://nanofrontier.jp/
9. How to Apply
Please apply through our recruitment page application form.